At the Beginning of an Academic Program
Once a student has been accepted to an academic program at Southwestern Christian University,
such student should immediately begin the application process for obtaining accommodations.
As the review and development of accommodations may take several weeks, students are
strongly encouraged to initiate the process well before classes begin. The Director of Disability
Services is located _______________. The following steps must be completed:
1. Request for Accommodation Form
Southwestern Christian University requires that students seeking accommodations fill out and
submit the Request for Accommodation Form (RAF) which is located on the SCU website or
with the Director of Disability Services.
The form must be submitted either by mail:
Southwestern Christian University
Director of Disability Services
7210 NW 39th Expressway
Bethany, OK 73008
Or email to firstname.lastname@example.org
2. Medical Documentation
Upon receipt of the RAF, the Director of Disabilities Services will contact the student to request
appropriate documentation of their disability in order for Disability Services to:
1. determine eligibility as a qualified individual with a disability; and
2. determine appropriate academic accommodations for that student.
In general, documentation of disabilities, which could include IEP, 504, and/or medical, must be
provided by a qualified professional. For information on the required qualifications of evaluators,
please see the appropriate Disability Verification Form available from Disability Services. This
documentation should consist of a current report or evaluation prepared by the appropriate
professional, along with a completed and signed copy of the appropriate Disability Verification
Form. The documentation must:
1. specify the particular medical diagnosis, including when the diagnosis was made and the
likely duration of the condition;
2. describe in detail the student’s functional limitations created by the diagnosis; and
3. indicate accommodations that are recommended for the student, along with explanations
as to why these accommodations would be useful.
Evaluators are encouraged to include appropriate medical reports, relevant medical history, test
scores, where relevant, and any other medical or educational records or data that would be useful
in determining and providing appropriate accommodations and services. Information regarding
the contents of documentation may be found in the appropriate Disability Verification Form. In
some cases, Disability Services may ask you or your physician/evaluator to submit additional
3. Accommodation Formulation
Once a student’s eligibility is established, Disability Services proceeds to formulate those
academic accommodations that will best assist the student in meeting the requirements of his or
her particular academic program. The goal of this process is to ensure equality of access and
opportunity for students with disabilities. In reviewing the specific accommodation requested by
the student or recommended by the physician/evaluator, Disability Services may find that while a
recommendation is clinically supported, it is not the most appropriate accommodation given the
requirements of a particular student’s academic program.
4. Dean’s Authorization
At the completion of the review process, Disability Services seeks approval of the recommended
accommodations from the Dean of one of the Schools in which the student is enrolled. The Dean
reviews these recommendations to ensure that the accommodations are consistent with the
fundamental requirements of that particular student’s degree program. The University does not
waive program requirements or permit substitutions for required courses. Please note that no
accommodations can be provided until this process is completed.
If the student changes degree programs, a new Dean’s authorization must occur for the new
program. As each degree program has different requirements, accommodations may be
appropriate for one program, but not for another. For example, a student transferring from the
School of Professional Studies to the School of Arts and Sciences would need authorization from
the Dean of the School of Arts and Sciences, even if such authorization had already been
obtained from the Dean of the School of Professional Studies.
In the event that a student becomes eligible for additional accommodations, a new Dean’s
authorization must be obtained for those additional accommodations.
Policy Revised: Fall 2014