and Grievance Policy
SWCU does not discriminate against qualified individuals with a disability in admission or access to its programs or activities. Prospective and admitted
students who need information about programs, services and accommodations
should contact the Office
of Student Life at 405-789-7661 ex 3424. The Vice President for Student Life or his/her designee is the Disability Officer for Southwestern Christian University.
The purpose of
these procedures is to ensure that all complaints of discrimination based on
disability are thoroughly and fairly investigated by the authorized units of
the University. Southwestern Christian University will conduct a fair and
impartial investigation of all allegations of discrimination, with due regard
for the rights of all parties. Any retaliation against any individual who has
filed a complaint of discrimination or who has cooperated in the investigation
of such a complaint is unlawful and in violation of Southwestern Christian
When a student
believes that he or she has been discriminated against on the basis of
disability, he or she may file, in writing, a formal grievance with the Office
of Student Life. A designee will be assigned, who is the University’s
Disability Officer for Section 504 of the Rehabilitation Act of 1973. The
statement should be as specific as possible regarding the actions(s) or
inaction(s) that precipitated the grievance: date, place, persons involved,
efforts made to settle the matter informally, and the remedy sought.
student with a grievance alleging disability discrimination is also employed by
the University, and the grievance arises out of the student’s employment, the
grievance may be filed under the University’s Complaint Procedures in Cases of
Alleged Unlawful Discrimination or Harassment with Human Resources.
the Disability Officer receives a grievance which appears to allege disability
discrimination arising out of a student’s employment, the grievance may be referred
to the appropriate office to be handled under the policy applicable to
grievance arises out of a decision made by the designee of the Office of
Student Life regarding a student’s eligibility for academic or other
accommodations, the grievance will be forwarded for investigation to the
Provost. Grievances otherwise involving academic matters (for example: cases in
which grades are disputed) will also be forwarded to the Provost, who will
determine which office(s) should conduct the investigation.
Otherwise, the designee
of the Office of Student Life shall investigate the matters set forth in the
written grievance. In conducting this investigation, the investigator may
forward a copy of the grievance statement to the persons whose actions (or
inactions) are the subject of the grievance, and may request a written response
from appropriate individuals in the University. The investigator may also
choose to interview witnesses, to meet with concerned parties, to receive oral
or written statements, and to make other appropriate inquiries.
the investigation, the investigator will forward a copy of a report and
recommendation to the appropriate University official.
the complaint arises out of an academic unit, the report will be forwarded to
the dean of the appropriate college, unless he is the subject of the grievance.
In such cases, the report will be sent to the Provost.
the complaint arises from a nonacademic unit, the report will be forwarded to
the administrative head of the unit, unless he is the subject of the grievance.
(45) days of the filing of the grievance, the Provost, dean, or administrative
head will render a decision on the merits of the student’s complaint. If
resolution is not possible within forty-five (45) days, the Provost, dean, or
administrative head shall inform the student of the status of the
Copies of the
decision by the Provost, dean, or administrative head will be sent to the
student, the Provost (when not issued by him), and the Dean of Students. A copy may also be sent to the department
and/or the persons whose actions (or inactions) are the subject of the
grievance, as appropriate.
In the event that
the student is not satisfied with the resolution of the grievance, an appeal
may be made. The appeal should be filed with the Dean of Students, who will
direct the appeal and all appropriate records to the appropriate office of the
University for review and disposition.
Copies of the
decision will be maintained in the Office of the Provost, and the VP of Student
Life. These procedures shall constitute the grievance procedure mandated by
regulations implementing Section 504 of the Rehabilitation Act.
the University’s Student Grievance Procedures in Cases of Alleged Disability
Discrimination should be addressed to the VP of Student Life.
these procedures may be granted by the President, Provost, or the General
The Office of Student Life, with the designee, arranges academic
accommodations for qualified students with disabilities. Accommodations may
include academic tutorial assistance, possible examination-related
accommodations (such as extended time or a distraction-reduced environment, or
possible extended time with assignments).
Students seeking academic accommodations will first need to fill out the
RFA (Request for Accommodations) form.
The form is available online at swcu.edu or in the Office of Student