Financial aid to students will be considered upon receipt of the following items:
- Application to the Institution
- Completed FAFSA Application
- Copy of Income Taxes, if required
Financial aid awards may be revised at any time due to changes in enrollment status, additional financial resources, or revised information. The student is responsible for notifying the financial aid office of any changes in his/her financial or academic status. In the event a student is over-awarded, whether by school or student error, the student must repay the over-award to the school so that it can be returned to the proper financial aid account.
Rights and Responsibilities of Students Receiving Financial Aid
As a financial aid student, you have the right to receive important information from Southwestern Christian University (SCU). This information is available to you from a variety of sources as follows and should be reviewed before you make a firm commitment to attend the University:
• The SCU World Wide Web site at http://www.swcu.edu
• The Federal Student Guide
• The Southwestern Christian University Academic Catalog
• Individual scholarship and grant pamphlets and handouts distributed by SCU's Admissions Office, Athletic Office and/or the Financial Aid Office.
You have the right to receive the following information from the University:
• Information on financial assistance that is available, including information on all federal, state, local, private and institutional financial aid programs.
• Information on the procedures and deadlines for submitting applications for each available program, grant and/or scholarship.
• Information on how the University selects financial aid recipients.
• Information on how the University determines your financial need.
• Information on how the University determines each type and amount of assistance in your financial aid package (award letter).
• Information on how and when you will receive your aid.
• Information on how the University determines whether you are making satisfactory academic progress (SAP), and what happens if you are not.
• Information on your federal work study job, if awarded, to include the job description, hours of work, what your duties will be, what the rate of pay will be, and how and when you will be paid.
• Information on the location, hours and counseling procedures of the financial aid office.
• You may gain access to any of the above information online via the University's Website.
As a financial aid student, you must accept the following responsibilities to ensure that your aid is processed correctly and that you know what consequences may arise if you fail to complete your course work or withdraw from school or classes:
• You must complete your admissions application and the Free Application for Financial Student Aid (FAFSA) and submit them on time to the correct addresses.
• The FAFSA must be mailed to the federal processor and be received not later than March 1 (our priority deadline date), or completed online at www.fafsa.ed.gov prior to the deadline, if you wish to receive your maximum eligible aid package.
• We will continue to process aid applications after March 1, however, Supplemental Educational Opportunity Grant (SEOG), OTEG (Oklahoma Tuition Equalization Grant) and Federal Work Study funds may have been exhausted by the time late applications are received.
• The Federal Pell Grant and Direct Loans will be available in varying amounts for eligible late applicants.
• New students should complete and submit admissions applications in the November/December time frame so that when their aid application information is received, their aid package (award letter) can be processed.
• You will not receive a financial aid award letter until you are admitted to the University.
• You must be making Satisfactory Academic Progress (SAP) toward a degree objective in order to be eligible to receive financial aid at HPU.
• You must submit accurate and complete information in your FAFSA application and in any other documents or forms requested. Reporting inaccurate and/or incomplete information will only delay the processing of your aid or result in a penalty assessed by the federal government.
• You must complete and return all other documents, verification forms, and reports requested by the financial aid office with corrections and/or new information.
• You are responsible for reading and understanding all applications, reports, letters and forms that you are asked to sign, and keeping copies of them.
• You must accept responsibility for all agreements that you sign with the federal government and the University.
• You must perform the work that is agreed upon in the contract if you sign a work study contract.
• You must be aware of the University's withdrawal and refund policies and procedures and know the consequences of withdrawing from classes or school. This information is extremely important as, under certain circumstances, you could find yourself owing the University for an unpaid balance or having to repay federal funds refunded to you
Awards Determined by Need
Financial aid awards are determined by a student's need and the availability of funds.
Recipients of financial aid awards are responsible for notifying the financial aid office of any scholarships or loans they have received from outside sources so these may be included in their financial aid package.
Degree Program Necessary
Students receiving financial aid (loans, grants or college work study) must be enrolled in a degree program at SCU and maintain, or exceed, the minimum grade point average.
Academic Progress Necessary
After the initial award, financial aid will be given only to students who are satisfactorily progressing in their course work according to the standards outlined in the satisfactory academic policies.
Financial Aid Refunds
Students receiving federal financial aid, other than college work study, who withdraw during the first three full weeks of classes are eligible for tuition refunds. However, a portion of this refund must be returned to the proper financial aid program. The amount to be returned is determined by federal regulations and is based on the college's refund policy outlined in the business policies. Students are responsible for notifying the financial aid office of any tuition refund they receive.
Students receiving federal financial aid, other than college work study, who withdraw from all classes after the first three full weeks of classes are not eligible for a tuition refund. However, they may have received a cash refund at the beginning of the semester for aid received in excess of their tuition to cover education-related expenses. This student is required to repay a portion of his cash refund to the college for repayment to the proper financial aid program. The amount to be repaid is determined by federal regulations. Students are responsible for notifying the financial aid office at the time of their withdrawal.