Satisfactory Academic Progress Policy (Effective July 1, 2011)
In order to receive financial aid, students must make satisfactory progress toward a degree. As required by federal regulations effective July 1, 2011, Southwestern Christian University has amended its SAP Policy. Changes will take effect when SAP is calculated at the end of summer 2011.
Qualitative – GPA: Students must meet the University’s policies for continuation of enrollment. In addition, students must maintain a minimum cumulative GPA according to the number of credit hours earned.
- 1-30 credit hours = 1.75 Cum. GPA
- 31 or more credit hours = 2.0
Quantitative – Passing Percentage: Students must successfully complete at least 75% of all hours attempted. "F" and "W" grades count against hours attempted percentage. Transfer credit, if applicable, is included in the passing percentage calculation.
Maximum attempted length for a program of study: Students reaching the maximum attempted length for a program of study will not be eligible for financial aid. A student is eligible for financial aid for a total of 1.5 times the length of the academic program (i.e. four-year program = 6 years. Graduate program = 3 years). All transfer hours accepted by the Registrar’s Office toward a student’s program are counted as attempted and earned.
Attempted credits include the following, taken at Southwestern Christian University:
- Successfully completed (with passing grades)
- Non-passing grades (i.e. NC, F, E, I)
- Repeated Classes
- Withdraw credits after the allowed drop period (grade of "W")
- Grades which are changed to a "W" through the academic appeal process
- Transfer credits
SAP is evaluated for each student who began a term at the end of each term. As of 2011, SWCU began administering a new SAP evaluation process. For students who do not meet the SAP standards, the new evaluations process will be as follows:
- The Office of Financial Aid will monitor SAP at the end of each semester including Fall, Spring, and Summer.
- Written notification will be sent to students placed on Financial Aid Warning, Financial Aid Probation, Financial Aid Termination, and Financial Aid Reinstatement if making SAP status.
- In cases where the academic plan is required, the Office of Financial Aid will monitor academic plans and provide a measurement for each student’s pace based on the duration stated in each plan. The plan will be developed by both Financial Aid and Academic Affairs.
Financial Aid Warning
Defined as any student not making SAP standards. Student may receive aid for one semester while on Financial Aid Warning and no appeal is necessary.
- Students who have not completed 75% of their overall attempted credits at the end of a semester will be placed on Financial Aid Warning.
- The Financial Aid Warning period will consist of the next semester the student is enrolled in classes.
- Students will continue to receive financial aid while on Financial Aid Warning.
- If a student fails to meet SAP after being placed on warning they are then in “Financial Aid Termination” status. Once on Termination status a student is no long eligible for Financial Aid, unless they appeal their status, and the appeal is accepted. If the appeal is approved then the status changes to Financial Aid Probation.
Financial Aid Probation
Defined as any student not making SAP standards who has appealed and eligibility for aid has been reinstated.
- Aid may be received for one payment period only.
- Students may be required to fulfill specific terms such as taking a reduced course load or enrolling in specific courses while on Financial Aid Probation.
- If a student cannot mathematically achieve SAP standards in one payment period, then an academic plan will be required.
Defined as stipulation placed on a student following an appeal, that when followed will allow a student to achieve SAP standards in a prescribed amount of time.
- Eligibility for aid has been reinstated and can be received as long as all conditions of the plan are met.
Financial Aid Termination
Defined as a student who is not making SAP standards and who either fails to appeal their status or has their SAP appeal denied. Aid cannot be received while on this status.
- Applies to your financial aid eligibility, not to your registration or academic standing.
- Under the following circumstances, students will be placed on Financial Aid Termination status and will be ineligible to receive future financial aid.
- Students who have not reached the required 75% completion rate by the end of the Financial Aid Warning period.
- Students reaching the maximum attempted length for a program of study. A student is eligible for financial aid for a total of 1.5 times the length of the academic program (i.e. four-year program = 6 years). All transfer hours accepted by the Registrar’s Office toward a student’s program are counted as attempted and earned.
- Second degree students reaching the maximum attempted credits.
- Students academically dismissed due to poor academic performance as prescribed by Southwestern Christian University.
Reinstating Financial Aid Eligibility
- Students may regain eligibility by successfully achieving any of the below requirements:
- 1-30 credit hours = 1.75 Cum. GPA
- 31 or more credit hours = 2.0
- Successfully complete at least 75% of all hours attempted. "F" and "W" grades count against hours attempted percentage. Transfer credit, if applicable, is included in the passing percentage calculation.
- OR through a granted SAP appeal.
- The status of students who have reached the required 75% completion rate or meet the required GPA will be changed to making SAP at the end of the warning period.
Appealing Termination of Financial Aid
- If special circumstances prevent students from meeting the 75% completion rate and/or graduating within the maximum completion time, the termination of eligibility may be appealed to the SAP Appeals Committee.
- An appeal reviewed by the Committee does not guarantee reinstatement of financial aid.
- Appropriate circumstances include
- Serious medical illness or injury to the student
- Death of an immediate family member
- Other special circumstances
- Appeal forms must be submitted with supporting documentation prior to or during the semester for which funds are needed.
- Appeal forms submitted for a specific term will not be granted for that term if either of the following occur:
- If the student withdraws while waiting for an appeal decision during that term.
- Appeal form received after a student has stopped attending that term.
- As part of the appeal, information regarding why the student failed to make SAP and what has changed in the student’s situation that will allow the student to demonstrate SAP at the next evaluation must be included.
- All questions must be completed on the appeal form or it will be returned to the student.
- Students appealing Financial Aid Termination may be requested to submit an Academic Plan that ensures achievement of at least the required 75%, the minimum required GPA, and/or graduation by a specified time.
- Completion rate of attempted credits at Southwestern Christian University will be considered as part of the appeal process.
- Students granted an SAP appeal will be placed on Financial Aid Probation and will be monitored each semester.
- The length of the Financial Aid Probation period will depend on the specifics of the appeal.
- Appeal forms are available at the Financial Aid Office.
Also see the Undergraduate or Graduate academic catalogs for more information about SAP.