A confidential file for each employee, including employment application and other pertinent information, is maintained by the Business Office. These records are used for compliance with government regulations, to provide information for payroll deductions, to determine individual eligibility for insurance, benefit programs, pay increases, and other personnel related matters.
All information is kept confidential with only authorized personnel having access. Employees may review their own file at any time during normal office hours. Please notify the Business Office promptly of changes in the following information:
Legal name Person to notify in case of emergency
Address Number of children
Telephone number W-4 information
Social Security number Insurance beneficiary
Insurance status Marital status
Selective Service status Spouse’s name
Items listed in COBRA NOTIFICATION Education or training
This information will be maintained as part of personnel records. No information will be provided to services outside of SCU without your prior written permission. SCU will confirm telephone information from authorized credit bureaus and other lending institutions, with the exception of salary data which will be confirmed only upon your specific written approval. Employees should also advise the Business Office in writing of any important achievements in order for such data to become part of the personnel file.
Source: Staff Handbook 2013, p4