Rules and Regulations
Non Permissive Advertisements
Types of Advertisements
Purpose of Advertising
There are a variety of activities and services that can be offered to the members of the University community through the use of flyers, posters, banners etc. The Campus Promotions Policy has been adopted for the purposes described below:
Access: To provide equal access to the space designated for the promotion of campus news, information, policies, programs, and events, while protecting campus property.
Information and Promotion: To provide a means for students, recognized student organizations, sports teams and other University organizations to provide information and promote activities, events, and services.
Regulation of Commercial Material: To protect the campus from distracting commercial and promotional materials and activities sponsored or jointly-sponsored by non-SCU entities.
Appearance of Physical Environment: To maintain and improve the appearance of the physical environment of the campus.
This policy regulates all areas on campus, with the exception of faculty or department sponsored bulletin boards, and applies to all SCU students, faculty and staff, as well as to the general public. Students, recognized student organizations, faculty, staff or other university organizations or units may have a sign publicly posted on University property only if consistent with this policy and if approved by Office of Student Life or the appropriate University department (in the case of faculty/department specific bulletin boards).
"Adhesive" - any tape, glue, or material used to assist in posting papers, flyers or other objects to a surface.
"Bulletin board" - a corked board or strip, surrounded on two or four sides by a frame, designed for posting material by tacks or other approved means.
"Chalking" - the use of a water-soluble substance or a substance washable by rain that is for the purpose of writing or drawing on concrete/paved sidewalks.
"Department" - any division, department, office, academic unit, program, or center officially recognized as a SCU entity. (Example: The Creative Arts Department)
"Distribution" - the act of delivering, handing out, or passing out material.
"Flyer" - any material used for the purpose of advertising, whether it is promotional, political, commercial or informational in nature.
"Material" - any paper, product, item, or object used for the purpose of advertisement, display, or distribution, whether it is promotional, commercial or informational in nature.
"Non-SCU Entity" - any business or operation, private, public or commercial that is not recognized as a Brock owned or operated entity.
"Posting" - the placing of any material, used for the purpose of advertising, whether it is promotional, commercial or informational in nature, on any object or surface.
"Sticker" – any form of paper material with a gummed back or self-adhesive label (i.e. bumper stickers, name tags, labels, etc.).
"Student Organization" – a student group officially recognized and sanctioned by the Office of Student Life.
“Poster” – A piece of ledger sized paper (11” x 17”) or smaller, to be hung on the SCU campus and used for the purpose of advertising whether it is promotional, commercial or informational in nature, on any object.
“Banner” – A piece of paper larger then 11” x 17” and smaller than 7‟ x 4‟to be hung on the Brock campus and used for the purpose of advertising, whether it is promotional, commercial or informational in nature, on any object.
“Sign” - billboards, decals, notices, placards, posters and any kind of hand-held sign.
Rules & Regulations
1. A student, recognized student organization, faculty or staff member, university organization, or university unit can submit an advertisement to the Office of Student Life to be reviewed and approved to be publicly posted by the individual advertiser(s) in predetermined locations within the University.
2. Approval for posting will take no longer than two (2) business days.
3. An advertisement will be permitted only if it is consistent with this policy and with the applicable University policy or protocol. (See Student Handbook)
1.The following shall not receive approval or be allowed to be posted anywhere on campus. Materials to be posted may not:
display trademarks and/or reference to illegal drugs
contain material that would be in violation of the alcohol policy
contain material that is obscene, pornographic, vulgar, libelous, racist, or sexual in nature.
contain material directed to incite violations of the Student Lifestyle Covenant
contain commercial and/or promotional material sponsored by non-SCU entities
General solicitation without the appropriate approval
2. An advertisement may be printed in any language provided it contains a literal, legible and reasonable sized English translation on the same advertisement. The name of the sponsoring organization must appear in English on all advertisements.
3. No advertisement is permitted to obstruct the plain view of any other advertisement.
4. The University reserves the right to remove advertisements posted pursuant to this policy, which materially disrupt or interfere with the normal activities of the University, and which interfere with the free and unimpeded flow of pedestrian or vehicular traffic.
Types of Advertisements
1. A maximum of twenty (20) posters for any service, initiative, activity, or event can be posted on campus. A maximum of two (2) posters are permitted on any bulletin board.
2. If the advertiser wishes their poster to be posted for up to seven (7) days, up to twenty (20) posters may be approved. For a period of eight (8) to fourteen (14) days, up to ten (10) posters may be approved. For a period of fifteen (15) to twenty-eight (28) days, up to five (5) posters may be approved.
Number of Days Posted: 1-7 8-14 15-28
Maximum Number of Posters: 20 10 5
3. The maximum size of a poster is ledger sized (11” x 17”).
4. All posters must have an identifiable function and expiry date.
5. Once the original approval period has expired, the individual advertiser(s) may renew for another posting period. The renewal is subject to all the same regulations as the original posting period.
6. Campus bulletin boards are for use by SCU organizations, academic or administrative units and departments only.
7. Postings by external agencies and organizations will not be authorized unless the event is sponsored by a recognized student organization or a University department, and has been properly approved by the Dean of Student Life.
8. Postings are permitted on bulletin boards only, and may not be adhered to other surfaces via adhesives.
9. Posters are not permitted inside classrooms or on classroom doors in any building on the University campus.
10. Posting on bulletin boards must display a Southwestern Christian University Campus Promotions Policy Approval stamp/signature. Any postings not on a bulletin board, that have expired, or are without a stamp will be removed and discarded.
11. Academic and administrative departmental bulletin boards are the responsibility of the respective departments, and will be monitored by the respective department unless otherwise stated. Postings on departmental boards must have departmental approval..
12. Campus bulletin boards are available throughout the campus.
13. Advertisers can bring their poster to the Office of Student Life between the hours of 9AM and 5:00PM during the months of September to April for approval. During the summer months (May to August), they can be submitted between the hours of 10AM and 4:00PM.
14. Poster Hanging and Removal: Posters must be submitted to the Office of Student Life during regular business hours for approval. Upon approval, posters will be stamped with the appropriate markers and hung by the individual advertiser(s). Posters will be removed and discarded by a SCU employee once the expiry date has passed.
15. Campus buildings will be inspected on a regular basis and postings that have not been approved, have been hung incorrectly, or have expired will be removed and discarded.
16. Bulletin boards will be completely cleared at the end of every term with the exception of posters that have received specific approval to remain posted during the period between semesters. Approval for such circumstances can be received by contacting Office of Student Life.
17. The end of term board clearing will occur the day after the last exam is scheduled.
Banners & Flags
1. Banners cannot exceed 7‟ x 4‟.
2. Banners can then be submitted to the Office of Student Life by Friday at Noon (12PM) to be hung by Facilities Management in predetermined locations.
3. Banners will be hung once a week on Mondays and will be authorized for a maximum period, which is not to exceed fourteen (14) consecutive days after the date of posting. Once expired, the banner will be removed and stored for a period of one week for pick up. Banners will be discarded if not collected.
4. If Monday is a holiday during which the university is closed, the banners will be hung on the next day that the University is open.
5. Any party that wishes to have a banner hung externally on a campus building are to contact Facilities Management for hanging.
6. Banners are not to obstruct the view of any university signage, directional or otherwise.
1. Freestanding signs and their locations must be consistent with fire codes.
2. Freestanding signs are permitted to remain for a maximum of five (5) days and must be promptly removed by the sponsoring organization. Renewal of space may occur at the conclusion of the five-day period, if available.
1. The distribution of flyers/handbills must be approved in advance by the Dean of Student Life at the Office of Student Life.
2. The passing or handing out of literature, flyers, posters, advertisements, or any other material is limited to recognized SCU student organizations, departments and programs.
3. Non-SCU entities, organizations or agencies may not distribute flyers/handbills.
4. No commercial advertisements can be distributed through the use of flyers/handbills on the SCU campus.
5. Organizations passing out flyers/handbills will be responsible for the clean up or removal of any related flyers/handbills that litter campus grounds or facilities, regardless of the source or method of this littering.
6. The passing out of materials must be conducted in a courteous manner, and can not be disruptive to the SCU community or the orderly processes of the University. Materials may not be forced upon any individual.
7. The placing of flyers/handbills under windshield wipers of the cars parked on campus is not permitted.
1. Placing a sticker on any object or property of the University is strictly prohibited.
2. Stickers are for the sole purpose of distributing to an individual as bumper stickers, nametags, informational material or stickers to be worn by a person.
Chalking & Window Writing
1. Any SCU organization wishing to chalk sidewalks and walkways must present in writing for approval all messages and/or images that will be chalked to the Office of Student Life at least three (3) working days prior to the proposed date of chalking.
2. All chalking must be done outside on horizontal surfaces only. Chalking must be done in open areas that can be directly washed by rain. Chalk is not permitted under any overhang.
3. The substance used for chalking must be water-soluble and easily washable by water or rain.
4. Chalking is prohibited on brick surfaces, walls, benches, glass, windows, doors, pilings, columns, painted surfaces, trees, traffic signs, light posts, emergency call stations, fixtures, mailboxes, newsstands, bus stops, utility boxes, motor vehicles, sculptures, and other objects, except designated sidewalk areas.
5. Window Writing is not permitted on any window on the SCU campus.
Purpose of Advertising
1. Approved advertisements with the purpose of promoting an event or function with a date, time and place can be submitted to the Office of Student Life. Once approved, the Dean of Students will email out the advertisement through the University email distribution list.
1. Advertisement will the sole purpose of awareness must be submitted to the Office of Student Life. Once approved, the Dean of Students will email out the awareness advertisement within 2 days of submission.
1. Solicitation is not permitted
Temporary Directional Signs
1. Directional signs may only be posted on non-painted concrete surfaces.
2. Groups that require temporary directional posters for an event may post their signs themselves provided they remain affixed, and that they are removed by the sponsoring organization within 24 hours of the conclusion of the event.
3. Prohibited Areas for Posting:
On the exterior surfaces of any University buildings or on lamp posts, garbage cans, trees, etc.
On any window or door
On any painted, wood, or wall covering surface inside buildings
On any glass surface or framework
Inside rest rooms with the exception of out of order signs
Inside elevators or on elevator doors with the exception of out of order signs
On any light fixture
On vehicles parked on University property
On or in permanent or temporary art galleries
Inside the Library
In stairwells or on railings
On fire or emergency equipment
Inside Classrooms (bulletin boards in classrooms are for academic use only)
1. Postings for the purpose of campaigning for the Student Government Association must abide by the SCU Promotions Policy.
1. Postings advertising employment opportunities are not permitted on campus bulletin boards with the exception of on-campus student, staff and faculty positions. Such advertisement may be displayed for a maximum of fourteen (14) days. Individuals interested in advertising any type of employment opportunities on the Career Services Job Posting site can do so by contacting the Office of Student Life and Career Services.
1. Any individual or party found in violation of this policy will be subject to the appropriate University disciplinary process and/or the loss of advertising privileges on the Southwestern Christian University Campus.
2. Parties in violation of this policy will be notified by a University representative. The offending party will be provided with 24-hours from the date of receipt of the notification to remedy the situation. Should the offending party not take action within a 24-hour period said party will be billed for all costs associated with the removal and/or clean up.