1. To align practices between academic programs and to transfer consistently equivalent
2. To allow for quicker transfer turn-around and establish a time-line for transferring credit for
to purpose of ordering correct financial aid monies
3. To validate official transcript receipt in a centralized location
4. To bring SCU into alignment with best practices of other institutions (extensive research has
been conducted; findings were incorporated into this policy)
5. To standardize the communication to prospective students across all admissions offices at
SCU how and when transfer credits will be applied to the SCU transcript.
Official transcripts from colleges and universities considered for transfer credit must be received,
opened, authenticated and stamped as "Official" by personnel authorized by the SCU registrar
who report directly to the registrar. The registrar's office will not accept transcripts opened by
other offices or agencies of the university. Admissions offices and other offices of the university
should be careful when opening mail and forward all college/university transcripts to the Office
of the registrar and alert the registrar's office immediately if an accidental opening occurs. Once
official transcripts are received and stamped, copies are sent to the various admissions offices
within one week of the receipt of official transcripts. Official transcripts will remain in the
possession of the Office of the Registrar.
INITIAL TRANSFER CREDIT EVALUATION
Admissions offices may conduct initial, unofficial transfer credit evaluations for prospective students and those who are enrolling in courses for the upcoming semester or module, but it should be clearly communicated with the student that until the registrar's office transcribes transfer credits and applies equivalencies to the degree audit (which are now visible for students who entered SCU in the fall of 2013), the initial transfer credit evaluation is only an estimate, and transfer credit acceptance and equivalency cannot be guaranteed as stated by admissions personnel. Therefore, admissions personnel should be conservative in their evaluation. (Note: the initial, unofficial transfer evaluation documentation should be sent to the registrar's office as soon as the student is admitted. The registrar will use the initial evaluation as a guide for assigning transfer equivalencies. The registrar's office will follow what was done in the initial evaluation unless discrepancies and/or errors are discovered in the transfer of credits. These discrepancies and/or errors will be communicated with the initial evaluator who should in turn contact the student).
SCU POLICY ON TRANSFER CREDIT EVALUATION
Admissions personnel can guarantee and should communicate the information in points 1-4 below.
1. As specified by the academic council and the university catalog:
a. All credits from regionally-accredited universities will transfer as long as students have earned grades that match SCU's grading standards (e.g. Comp I and II and all upper-level courses 3000-4000 must have a grade of "C" or better to transfer). However, not all credit will apply toward the degree program. Students may finish their degree at SCU with more than the stated program total of credit hours depending on the program chosen. No matter the number of credits transferred, all transfer students must complete at least 30 credit hours of course work in classes offered through SCU in order to graduate from SCU and 60 hours from a bachelor's degree granting institution, including those to be earned at SCU.
b. Credits from nationally-accredited institutions are accepted on a case-by-case basis. Most nationally-accredited credits will count as elective credit unless there is some type of articulation agreement in place between SCU and the other institution. However, the registrar may petition a department head with expertise in the field in question if it is determined there may be an opportunity for equivalencies to be applied. The department head will document the approval of the equivalency using a substitution form.
c. Credits from non-accredited institutions are not accepted unless there a previously established articulation agreement in place between SCU and the other institution. 2. For students matriculating to SCU as of fall 2013, either by initial admission or readmission (after they have been away from our institution at least a semester), cumulative GPA will not be transferred with transfer credits. Therefore, the SCU transcript will show a grade of TR (transfer) for those courses accepted for transfer, and those not accepted for transfer will not show on the SCU transcript. (Students may file a written appeal with the Office of the Registrar if they feel a course should be accepted for transfer. In this case, the academic council will be consulted for a decision.) If GPA from other institutions is needed for evaluation for scholarships or athletics, the registrar's office can be contacted, and copies of the official transcript from other institutions can be generated.
3. Transfer credits will be transcribed to the SCU transcript immediately upon receipt, and copies will be sent to the various admissions offices.
OFFICIAL TRANSFER CREDIT EVALUATION
The official transfer credit evaluation is completed when transfer credits appear on the student's SCU transcript and degree audit after the drop period. The transferred classes will be designated an equivalency, if applicable, on the degree audit in CAMS.
TRANSFER CREDIT APPEAL
Students who wish to appeal transfer credits and/or equivalencies may do so by submitting to the registrar's office a Transfer Credit Equivalency Appeal Form within 90 days from the time the transfer credits appear on the student's SCU transcript and degree audit. The appeal must include Transfer Credit Policy and Evaluation, Revised (2-7-2014)
SCU POLICY ON TRANSFER CREDIT EVALUATION
a rationale for a change in the equivalency supported by evidence, including by not limited to course descriptions and/or course syllabus. The registrar will not consider appeals that include verbiage referring to what admissions personnel told the student in an unofficial transfer credit evaluation.
Once the appeal is received, if the registrar determines the appeal cannot be supported by the evidence provided, the registrar will consult with the department head who administers the course/s in question and, if necessary, the dean of the college of the course in question. The decision of the department head and/or dean is final and will be communicated to the student by the registrar within 30 days from the time the appeal is received.
POLICY REVIEW CYCLE
This policy will be reviewed annually in February (starting in 2015) by the Registrar in
consultation with admissions offices and deans. Any changes will be reflected in the annual
update of this policy sent in March to each office. Changes will be put into effect immediately
Drafted on: February 7, 2014
Policy Revised: Fall 2014