During the first year of employment, vacation leave accrues at the rate of .5 days per month, beginning with the first month of employment. After the first complete year of employment, the employee is awarded annual vacation as indicated below:
Years of Service Vacation Leave Earned
1-3 yrs six days per year
4-9 yrs twelve days per year
10-14 yrs eighteen days per year
15+ yrs twenty-four days per year
Vacation cannot be accumulated (carried forward to the new calendar year). An exception would be employees who began their first year of employment after July 1st. Those employees would be allowed to carry forward any unused balance to the new calendar year.
Vacation leave should be planned in advance and approved by your immediate supervisor. In order to minimize disruption of operations during the normal school term, leave should be used during the summer months. Any requests for leave during the normal school term would have to take into consideration whether operations would be seriously disrupted by employee absence.
Any earned but unused vacation at the time of an employee’s termination will be paid to the employee within 30 days of termination. Payment for any vacation used but unearned at the time of an employee’s termination will be withheld from the employee’s final paycheck. If the vacation pay to be withheld exceeds the final paycheck, the former employee will NOT be required to pay the excess.
(Note: At the discretion of the President’s Cabinet, personnel hired in Director, Dean or Vice President positions may be allowed to transfer in as many as five years of prior experience for the purpose of vacation accrual.)
Source: Staff Handbook 2013, p17