Full-time Staff - Assistant Registrar

Assistant Registrar


Position: Assistant Registrar


Position Summary: The purpose of the Office of the Registrar is to provide and continually improve academic support services to students, alumni, faculty, and staff. The major responsibilities of the office include maintaining the accuracy, integrity, and security of the University's academic records and promoting equity by developing and supporting effective policies and processes.


UNIT/DIVISION: Academic Affairs




COOPERATIVE RELATIONSHIPS WITH THE FOLLOWING: Vice President of Academic Affairs, Director of Financial Aid, Director of the Business Office, Academic department directors and chairs, and Director of CAPS.



A. Education

• Bachelor’s degree

Preferred Qualifications

• Master’s degree

• Advanced proficiency using CAMS


B. Experience

Three (3) years of related experience as Registrar, Assistant Registrar, or Associate Registrar, or in another administrative position within higher education providing knowledge of the responsibilities of the position or equivalent combination of education and experience 


C. Faith Commitment

A committed Christian able to demonstrate regular involved in a local church fellowship; demonstrated integrity, honesty, fairness, and high moral, ethical and spiritual values; evidence of Christian humility, service, and character that engenders trust and confidence. Must be committed to honoring Pentecostalism and the Wesleyan Holiness tradition and is supportive of the educational mission of the University and its heritage.


D. Personal Characteristics and Disposition

Learner-centered; energetic and pleasant disposition; customer-oriented attitude; excellent organization and computer skills; self-motivated and goal oriented; ability to facilitate team effort as well as a high ability to work independently with little supervision; excellent written, oral and interpersonal communication skills; ability to work quickly to meet deadlines; strong work ethic and willingness to learn and improve in all aspects of the position.



• Contribute to a student-centered culture within the Registrar's Office

• Demonstrated intellectual leadership in the broad areas overseen by the Office of the Registrar in higher education today, particularly those critical to maintenance of student academic records as well as student enrollment and retention

• Ability to learn and apply the SCU’s requirements for degree completion, regulations, and consequences administered through FERPA, NAIA, VA, and other federal government agencies

• Developed proficiency in providing guidance and supervision for the management, security, and preservation of academic records

• Superior oral, written, listening, interpersonal, presentation, and mass communication skills necessary to establish and maintain professional, effective working relationships with culturally diverse populations of students, faculty, staff, and constituents at the local, state, national, and international levels; to deliver effective, often persuasive, speeches and presentations on controversial or complex topics; to generate collaboration and unity; and to actively engage campus constituents

• Proven ability to plan, direct, and evaluate a complex project, using human and financial resources to accomplish the institution’s long and short-term goals

• Demonstrated commitment to continuous improvement in the use of current and emerging technology to address challenges of student-record activities and operations • Proven ability to think strategically, prioritize effectively, and act decisively

• Maintain confidentiality of records 



• Verify students recommended for president’s list and dean's list, and probation and suspension lists

• Participates and serves on committees or task teams appropriate to the position or as assigned by the Chief Academic Officer

• Edits, publishes and maintains integrity of the annual undergraduate and graduate academic catalogs under the direction of the Chief Academic Officer

• Ensures all catalog data is accurately input into and updated in the SIS

• Edits, publishes and maintains the academic calendar under the supervision of the Chief Academic Officer

• Maintains and develops relationships with National Student Clearinghouse, AACRAO, SACRAO, OACRAO and other professional organizations related to the job

• Oversees the regular maintenance and accuracy of the Office of the Registrar's web pages

• Under the direction of the Registrar, works with Department Chairs and Directors to create the class schedule each semester

• Assigns classrooms for academic purposes

• Validates NAIA eligibility and oversees submission of transcripts to NAIA eligibility center

• Serves as the university FERPA officer

• Recommends Student Information System (SIS) configuration and data entry as it relates to registration and enrollment.

• Responsible for administration of various reports including enrollment and graduation portions of IPEDS

• Supervises the registration of continuing and incoming students

• Oversees the assessment of transfer credit and transfer credit applicability toward degree

• Administers policies and procedures related to registration, enrollment, academic records, degree audits, transfer credits, and the acceptance of prior learning credits

• Provides guidance and leadership to students, faculty and administration related to academic progress toward graduation

• Responsible for collecting, maintaining, storing and, as needed, distributing academic records and data

• Verifies eligibility for graduation, including resolving any emerging issues/problems that relate to eligibility for Commencement.

• Compiles and shares statistical reports related to Registrar's functions/responsibilities.


Southwestern Christian University reserves the right to alter this position's job description/job duties to meet the needs and goals of the institution. 



Office of Human Resources

PO Box 340

Bethany, OK 73008




Compensation: Salary is dependent on education and experience and based upon the established faculty salary schedule.


Application Requirements:

To be considered as a candidate, the applicant must submit the following documents and information:

1. Letter of interest

2. Curriculum vitae

3. Unofficial Transcripts (if selected for the position, official transcripts will be required)

4. Names, addresses, email addresses, and telephone numbers of at least three references

5. Statement of your understanding of the relationship between the integration of Christian faith and your discipline of study

6. Brief statement of personal faith journey and church involvements


Mission: Southwestern Christian University is a Christ-centered liberal arts institution equipping students for a life of learning, leadership, and service; integrating faith, learning, and living; and empowering graduates to excel and to positively impact their world for Jesus Christ.


Accreditation and Affiliation: Southwestern Christian University is accredited by the Higher Learning Commission and affiliated with the International Pentecostal Holiness Church.


Southwestern Christian University is a Christian institution of higher education affiliated with the International Pentecostal Holiness Church. Southwestern Christian University complies with federal and state guidelines for non-discrimination in employment.