Graduates do not receive diplomas at Commencement. Instead, they will receive a diploma cover that they can use as a safeguard for the diploma they will receive once all degree requirements are met, financial obligations are resolved and financial aid exit counseling has been completed. Only students who participate in Commencement will receive a diploma cover.
SWCU confers degree three times during the calendar year: the date of May Commencement for students completing classes and degree requirements from December 30 to that date; August 1 for students completing classes and degree requirements between May Commencement and August 1; and December 30 for students completing classes and degree requirements between August 1 and December 30. These students are all members of the graduating class of that calendar year.
Our graduation dates and policies are established as a part of compliance with federal reporting mandates for financial aid. Graduates must be processed through financial aid exit counseling within 10 days of the graduation date; therefore,students who have not met degree requirements BEFORE the published dates will not graduate until the next available graduation date. Even if the student applied for graduation in advance, we cannot confer a degree outside the reporting parameters.
Diplomas will reflect the date of the degree conferral and will typically be mailed within four (4) weeks after the conferral date IF...
- all financial holds have been resolved by the student
- financial aid exit counseling is complete by the student (information will be emailed to the SCU email account)
- all grades for the student have been submitted by instructors
Reprinting or Replacing Diplomas
Diplomas are meant to for presentation purposes and not for verifying completion of degree requirements. Only official transcripts from SWCU verify degree conferral and honors. For more information about transcripts, please see swcu.edu/transcript-request.
Diplomas are printed based on the information submitted on the graduation application. If information on the application is incorrect, there is a chance diplomas and commencement programs may be incorrect. If the student submitted erroneous information on the graduation application, the diploma can be reprinted along with the rest of the diplomas at the next available graduation date for a charge of $25. If a diploma contains errors or needs to be reprinted due to our own negligence, it will receive immediate attention and will be reprinted within 1-3 weeks, depending on the availability of our printing vendor, at no cost to the graduate.
Lost or damaged diplomas may be reordered with the rest of the diplomas at the next available graduation date. Diploma reprints can be expedited for fee of $25. Once the fee is paid to the SWCU business office, the diploma will be mailed to the specified address within 1-3 weeks, depending on the availability of our printing vendor.
Diploma covers will not be replaced.