Commencement is a great day of celebration for our SCU students who have already graduated or are poised to graduate by the end of the spring semester. Students graduate from SCU when they complete all general education and degree requirements of their chosen academic degree program.
This page is dedicated to providing information about Commencement to our graduates and their families and friends.
If you have questions about Commencement that are not provided on this webpage, please feel free to contact Registrar Robert Lenk by email at firstname.lastname@example.org.
Victory Church, 4300 N. MacArthur Blvd., Warr Acres, OK 73122
Various times prior to Commencement. Watch for announcements from deans and program directors for information about these ceremonies.
Friday, May 3, 2019
10:00-11:00 a.m.- Rehearsal at Victory Church, 4300 N. MacArthur Blvd., Warr Acres, OK, 73122
Saturday, May 4, 2019
8:30-9:15 a.m. - Graduate's breakfast
8:30-9:15 a.m. - Graduates arrive at Victory Church and check-in
9:15 a.m. - Auditorium doors open to the public
9:15 a.m. - Faculty, board members and dignitaries arrive
9:30 a.m. - Faculty, board members and graduates line-up
9:50 a.m. - Processional begins (All guests should be seated by this time)
10:00 a.m. - Commencement ceremony begins (Processional will have ended and graduates will already be seated)
Students are required to submit a graduation application in order to graduate, to be conferred a degree, and/or to participate in Commencement exercises in May. Application deadlines for the three graduation and degree conferral dates offered at SCU are as follows:
- December 30 Graduation (Commencement ceremony participation may be allowed in the following May): September 30
- May Commencement Date Graduation: December 30
- June 30 Graduation (Commencement ceremony participation may be allowed in the preceding May): December 30
More details about the Graduation Application can be found at the Graduation Application link.
PARTICIPATION IN COMMENCEMENT
It is assumed that all students graduating from SCU will participate in Commencement exercises in which they are approved to participate. Regardless of participation in Commencement, students must pay a graduation fee as stipulated by the business office.
Undergraduate students must be within six credit hours of completing all degree requirements in order to be given permission to participate in Commencement. However, participation in Commencement does not guarantee graduation or degree conferral. All students must have completed all graduation/degree requirements in order to officially graduate and have a degree conferred on their academic transcript from SCU.
Students will be allowed to participate in Commencement if:
- they have completed all degree requirements as stated in the catalog of their matriculation,
- they have completed exit counseling with the Financial Aid office, and
- they have no academic or business office holds.
For traditional students:
Commencement regalia (a.k.a. cap and gown) for traditional students may be picked up in the Office of the Registrar on the main campus in the Administration Building Monday-Thursday the week immediately prior to Commencement. All business holds must be resolved before regalia will be issued.
For Non-traditional FLEX studies and graduate students:
Commencement regalia for graduate students and non-traditional students in Bethany and Tulsa will be available in the respective offices on Thursday the week before Commencement. Regalia for only those students who have resolved all holds on their accounts will be available. Other students will be required to pay their balance and pick-up regalia from the Office of the Registrar when they have an opportunity or on the day of Commencement. Students should be prepared to pay off any balance that remains on their account in order to receive regalia.
For online students:
Commencement regalia (a.k.a. cap and gown) for online may be picked up on the day of Commencement at check-in (see the Commencement schedule for check-in times). All business holds must be resolved before regalia will be issued.
Graduates do not receive diplomas at Commencement. Instead, they will receive a diploma cover that they can use as a safeguard for the diploma they will receive once all degree requirements are met, financial obligations are resolved and financial aid exit counseling has been completed. Only students who participate in Commencement will receive a diploma cover.
SCU confers degree three times during the calendar year: the date of May Commencement for students completing classes and degree requirements from December 30 to that date; August 1 for students completing classes and degree requirements between May Commencement and August 1; and December 30 for students completing classes and degree requirements between August 1 and December 30. These students are all members of the graduating class of that calendar year.
Our graduation dates and policies are established as a part of compliance with federal reporting mandates for financial aid. Graduates must be processed through financial aid exit counseling within 10 days of the graduation date; therefore,students who have not met degree requirements BEFORE the published dates will not graduate until the next available graduation date. Even if the student applied for graduation in advance, we cannot confer a degree outside the reporting parameters.
Diplomas will reflect the date of the degree conferral and will typically be mailed within four (4) weeks after the conferral date IF...
all financial holds have been resolved by the student
financial aid exit counseling is complete by the student (information will be emailed to the SCU email account)
all grades for the student have been submitted by instructors
Reprinting or Replacing Diplomas
Diplomas are meant to for presentation purposes and not for verifying completion of degree requirements. Only official transcripts from SCU verify degree conferral and honors. For more information about transcripts, please see swcu.edu/transcripts.
Diplomas are printed based on the information submitted on the graduation application. If information on the application is incorrect, there is a chance diplomas and commencement programs may be incorrect. If the student submitted erroneous information on the graduation application, the diploma can be reprinted along with the rest of the diplomas at the next available graduation date for a charge of $25. If a diploma contains errors or needs to be reprinted due to our own negligence, it will receive immediate attention and will be reprinted within 1-3 weeks, depending on the availability of our printing vendor, at no cost to the graduate.
Lost or damaged diplomas may be reordered with the rest of the diplomas at the next available graduation date. Diploma reprints can be expedited for fee of $25. Once the fee is paid to the SCU business office, the diploma will be mailed to the specified address within 1-3 weeks, depending on the availability of our printing vendor.
Diploma covers will not be replaced.
Announcements are available at herffjones.com/ 6-8 weeks prior to the May Commencement date in which you have applied and been given permission to participate. These announcements contain information about what degree you will be earning upon completion of your degree requirements and information related to the upcoming Commencement exercises in which we will celebrate your graduation.
A professional photographer, Candid Color Photography, will be at Commencement to take photos of individual graduates as they shake hands with the president and again after they have crossed the stage. The photography company can be contacted at http://oklahomapartypics.com. Images will be posted within 48 hours of the ceremony.